The Board of Directors of Aforti Holding S.A. with its registered office in Warsaw (“the Company”, “the Issuer”), incorporated in the Register of Entrepreneurs maintained by the District Court in Warsaw, the XII Commercial Division of the National Court Register, under KRS number 0000330108 (the Company) in compilance with art. 399 § 1 and art. 4021 of the Code of Commercial Companies and Partnerships, hereby convenes the Ordinary General Meeting of Shareholders of Aforti Holding S.A for 26 June 2018 at 11:30 am in the Company’s headquarters in Warsaw, 8 Chałubińskiego Street, XXIV floor.
Agenda
- Opening of the Ordinary General Meeting of Shareholders;
- Election of the Chairperson of the Ordinary General Meeting of Shareholders;
- Confirmation that the Ordinary General Meeting has been properly convened and has the capacity to pass resolutions.
- Adoption of the agenda;
- Adoption of a resolution concerning approval of the separate financial statement of the Board of Directors of operational activity of Aforti Holding S.A. and the separate financial statements of Aforti Holding S.A. for the financial year of 2017 covering the period from January 1, 2017 to December 31, 2017;
- Adoption of a resolution concerning approval of the consolidated financial statement of the Board of Ditrectors of the Aforti Holding S.A and the consolidated financial statements of the Aforti Holding Capital Group for the financial year of 2017 covering the period from January 1, 2017 to December 31, 2017;
- Adoption of a resolution on the allocation of the profit for the financial year 2017, covering the period from January 1, 2017 to December 31, 2017;
- Adoption of resolutions related to granting the discharge to the Members of the Board of Directors of Aforti Holding S.A. on the performance of duties in the financial year 2017 covering the period from January 1, 2017 to December 31, 2017;
- Adoption of resolutions related to granting the discharge to the Members of the Supervisory Board of Aforti Holding S.A. on the performance of duties in the financial year 2017 covering the period from January 1, 2017 to December 31, 2017;
- Adoption of a resolutionon the amendment of the Company’s Articles of Association;
- Free applications;
- Closing of the Ordinary General Meeting of Shareholders;
In accordance with art. 4022 of the Commercial Companies Code, all relevant informations with regard to Shareholders Meeting, including reports and document, reffered to the items of agenda, are provided by the Board of Directors
- The right to add agenda items
One or more Shareholders holding at least 1/20 of the registered capital of the Company may request items to be added to the agenda of the Shareholders Meeting and submit proposed resolutions in relations to existing agenda or new items, provided that:
a) the additional agenda items and proposed resolutions have been submitted in writing form by these Shareholders to the Board of Directors at the least on June 5, 2018 (not later than 21 days prior to the date of the Ordinary General Meeting);
b) they prove ownership of such shareholding as at the date of their request and record their shares representing such shareholding on the record date. The shareholding must be proven by a certificate evidencing the registration of the relevant shares in the register of shares of the Company.
An individual, a partnership or a ligal entity shall confirm the entitlement to act on behalf of the entity by enclosing valid transcript from the National Court Register (KRS). These additional agenda items or proposed resolutions may be delivered to the Company by mail sent to the Company’s registered office address: Warsaw, ul. Chałubińskiego 8, XXIV floor or by e-mail (in PDF format) sent to biuro@afortiholding.pl.
The Company shall publish the modified agenda of the relevant Shareholders Meeting at least 18 days prior to the date of the General Meeting (by June 8, 2018).
2. The right to submit proposed resolutions
One or more Shareholders representing at least 1/20 of the registered capital of the Company may request to submit proposed resolutions to existing agenda, provided that they prove ownership of such shareholding as at the date of their request and record their shares representing such shareholding on the record date. The shareholding must be proven by a certificate evidencing the registration of the relevant shares in the register of shares of the Company.
An individual, a partnership or a ligal entity shall confirm the entitlement to act on behalf of the entity by enclosing valid transcript from the National Court Register (KRS).
These proposed resolutions may be delivered to the Company by mail sent to the Company’s registered office address: Warsaw, ul. Chałubińskiego 8, XXIV floor or by e-mail (in PDF format) sent to biuro@afortiholding.pl.
- The right to submit proposed resolutions during the Ordinary General Meeting
In accordance with art. 401 § 5 of the Commercial Companies Code, each Shareholder entitled to participate in the General Meeting may submit draft resolutions.
- The right to appoint a representative
Shareholders not attending the Ordinary General meeting may choose to vote their shares by proxy by allowing them to cast votes on their behalf.
In accordance with art.4023 of the Commercial Companies Code, Shareholders who wish to be represented by a proxy holder, are requested to use the model of proxy form that is available at the Company’s website.
Notification of the proxy to the Company must occur in writing by e-mail sent to: biuro@afortiholding.pl.
Shareholders who wish to be represented by proxy, must have fulfilled the formalities set out below to be admitted to the Ordinary General Meeting containing:
a) personal informations of proxy and the principal (name, telephone numbers and e-mail addresses);
b) the scope of the power of attorney (indicating the number of voting shares, the date and name of General Meeting);
The signed proxy form must be received by the Company at the latest 1 business day before the date of the Ordinary General Meeting of Shareholders.
Shareholders wishing to attend the Ordinary General Meeting of Shareholders are requred to demonstrate identity card, and proxies are required to demonstrate identity card and the proxy form in writing or printed PDF form.
Representative of legal entity or partnerships should additionally present valid excerpts of the commercial registers, listing entities authorized to represent these legal entities. Representatives of Shareholders should be exposed in the valid excerpt of the commercial register of Shareholder.
The proxy votes in accordance with the instructions given by the Shareholder.
- Participation in the Ordinary General Meeting of Shareholders using electronic means of communication
The Company’s Articles of Association does not allow to participate in the Ordinary General Meeting of Shareholders using electronic means of communication.
- Communication at the Ordinary General Meeting using electronic means of communication
The Company’s Articles of Association does not allow to communicate during Ordinary General Meeting using electronic means of communication.
- Voting by mail or electronic means of communication
The Company’s Articles of Association does not allow to vote using electronic means of communication.
- Registration day of the Ordinary General Meeting of Shareholders
In accordance with art.4061 the Ordinary General Meeting of Shareholders will be held on June 10, 2018 at the Company’s registered office.
Shareholders who wish to participate in the Ordinary General Meeting must meet certain requirements as follows:
a) The Ordinary General Meeting may only be attended by entities who were Company Shareholders 16 days prior the Meeting who hold certificates bearing their names, issued to confirm their right to participate in the Ordinary General Meeting;
b) Shareholders who wish to attend the Ordinary General Meeting shall request entities maintaining their securities account to certificate the right to participate in the Ordinary General Meeting of the Company by June 11, 2018 (the first day after the date of registration at the Ordinary General Meeting of Shareholders)
- The list of Shareholders entitled to participate in the Ordinary General Meeting of Shareholders
The Company determines the list of Shareholders entitled to participate in the Ordinary General Meeting of Shareholders provided by the National Depository for Securities (KDPW), based on registered certificates issued by entities maintaining securities accounts for the right to participate in the Ordinary General Meeting of Shareholders.
The list of Shareholders entitled to participate in the General Meeting shall be displayed at the Board of Directors office for 3 business days prior to the General Meeting (June 21, 2018 till June 26, 2018 between 10:00 – 16:30). A Shareholder may inspect the list at the Board of Directors office and request via e-mail: biuro@afortiholding.pl, that the list will be send to them free of chargé via electronic mail to the e-mail provided by a Shareholder.
- Documentation for the Ordinary General Meeting of Shareholders
The documents and draft resolutions can be obtained by the entities, who participate in the Ordinary General Meeting, at the Company’s registered office address: Warsaw, ul. Chałubińskiego 8, XXIV floor or on the Company’s website at www.aforti.pl.
- General Informations regarding the Ordinary General Meeting of Shareholders
The Company shall provide all informations regarding the Ordinary General Meeting of Shareholders on the Company’s website at the address: www.aforti.pl. In addition, each Shareholder has the right to appear in person at the Company’s office and obtain all documentation related to the General Meeting upon request.
Legal basis: Article 4, Paragraph 2, Point 1), 2), 3) of the Exhibit 3 “Current and Periodical Information in the Alternative Trading System on the NewConnect market” to the Alternative Trading System Rules
Documents for the Ordinary General Meeting available here